Service Agreement - brenemanphoto

Real Estate, Architectural and Hotel Photography Service Agreement 

By ordering services from Bill Breneman Photography (also known as "BBP") you (also known as "Client") agree to the following Service Agreement for digital imagery. These policies are designed to clarify and instruct, with the goal of strengthening communication and nurturing long-lasting relationships.

Client agrees to

(A) Payment of photo shoot in full before the shoot takes place (Applicable to Commercial and Real Estate brokers/agents);

(B) Having unrestricted permission to use photos for listing and marketing purposes (understanding photos on MLS are often syndicated to other real estate websites and listing aggregators);

(C) A nonexclusive agreement with BBP - meaning that BBP's images can be used for promotional purposes for an unlimited period of time (except when marketing a residential or commercial real estate listing - in which case, the images can be used as long as the listing is active and promoted by the specific agent BBP produced the images); 

(D) Understanding that due to various editorial/publication preferences, a client is permitted to edit images, following initial delivery of edited images by BBP;

(E) Not make images available to another agent who takes over an expired or withdrawn listing.     

Copyright Notice 

Bill Breneman Photography is the copyright holder, and retains all copyrights expressed and implied otherwise for all made images. Copyright is not and will not be transferred to any other/third party, such as designers, stagers, builders, etc. Client also warrants that they have authority to enter into this agreement for the property, and shall indemnify and defend BBP in the event of any litigation arising due to this contract.  

Property Owner Policy

Property sellers/buyers may desire copies of images and secure them from BBP only. BBP will make images of the property available for the owner through a specific gallery set up through BBP's website - and are available for digital download for a fee/image.

Digital Downloads

Digital downloads are available at full resolution (or sized down, per request) - either through this website via download procedure, or through Dropbox. High-resolution images (24mp) are perfect for both online use and hard copy use, such as a printed advertisement.  

Shoot Requests 

The property owner shall ensure that there are no hazards to the photographer’s safety. The photographer will work with agents and/property owners with regard to pets/animals, but the photographer is not a pet wrangler. If pets will be an issue please make a note of it when ordering services. BBP will be photographing through the entire home. BBP does not usually include closets, but if you would like those included please let us know prior to the shoot. BBP works on a set time schedule for every shoot. Time is a precious commodity, both yours and mine. It is the agent’s responsibility to work with the property owner to ensure that the listing is ready for the photo shoot at the arranged time. Also, please do not schedule in-home tours, visitations or have contractors working at the home during the photography appointment. 

Staging Tips

Here are some staging tips to help prepare a listing for a photo shoot. Please feel free to share these with your client, if applicable:

- Turn on all lights, including overhead stove/microwave lights, novelty lights, toe-kick and under-cabinet lighting.

- All horizontal surfaces (tables, countertops, seats, mantles) are clean and free of personal items.

- Blinds are down with slats being horizontal, so the maximum amount of light can enter a space. 

- All rugs removed from bathrooms, kitchens, etc. Spaces look larger with those items removed.

- Pools and hot tubs should be uncovered and clear of debris, and maintenance equipment.

- Arrange towels neatly, lower toilet seats, have full rolls of toilet paper on holders. 

- Make sure beds are made, rooms are clear of clutter, and garbage cans emptied.

- Windows/window treatments are devoid of dust, bird droppings and dead bugs. 

- Property's exterior is neat, trimmed and pruned with garbage removed.

- Hide hoses, trashcans, tools, recreational/leisure items in the garage.

- Remove personal effects from refrigerators and other appliances.

- Remove vehicles from driveways and the front of the property.

- Sweep driveway, sidewalks, decks and patios clean of debris.

- Check all light fixtures and replace burnt-out bulbs.

- Turn off sprinklers.

Cancellation/Postponement Policy

Bill Breneman Photography understands that properties may not be ready for shooting as expected. It is the responsibility of the agent to inform us as soon as possible for rescheduling. A photo session that is rescheduled or canceled after 8pm the day before the scheduled shoot will be charged a $50 rescheduling fee. Reschedules will be subject to BBP's availability.  

Weather Policy

There will be times services cannot be completed due to weather. In those circumstances, the decision about shooting is up to the client. If the client chooses to proceed with photography, BBP will provide the best images possible. If additional outdoor photos are required on a better weather day, our standard fee will apply. No reschedule fee will be charged in the event of bad weather. Reschedules will be subject to availability.  

Payment Policy

Full payment will be received prior to the beginning of the shoot.  Credit card payments can be processed on site by "Square" or a check can be made out to "Bill Breneman Photography" prior to the session. Failure to pay will result in the shoot not taking place. 

Thank you for taking the time to read this service agreement. If questions arise feel free to contact BBP at: 971-732-2690 or e-mail at:

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